Death Certificate Registration Guide

Processing

1 hr 35-38 mins

Fee

₱50-150

Who Can Apply

Informant/Family

Deadline

Within 30 Days

Important Registration Information

The registration of Death Certificate (DC) at the MCRO within thirty (30) days is mandatory. Delayed registration of death must be filed following the lapse of the prescribed period of 30 calendar days from the death of a person. Registration of death certificate is free of charge, pursuant to Section 6 of P.D. No. 651.

Step-by-Step Process

Select the scenario that applies to your situation

Step	What to Do	Documents to Present	Fee	Duration	Personnel
1A	Present the Certificate of Death for review. If delayed registration, the Affidavit for Delayed Registration of Death at the back of the document shall be accomplished.	Certificate of Death duly signed by the contracting parties, solemnizing officer and at least two witnesses	—	5 minutes	LCR Registration Staff LCR Registration Staff LCR Releasing Staff
2	Proceed to the embalmer for signature of the Certification of Embalmer	Accomplished Death Certificate	—	1 hour	Embalmer
3	Proceed to MHO for the review and certification of the cause of death by the Municipal Health Officer	Accomplished Death Certificate	—	10 minutes	Municipal Health Officer
4	Pay the Burial Permit fee at the MTO if the deceased will be buried in any Cemetery in Agoo, otherwise, transfer permit shall be paid. Go back to MCRO for the registration of the COD.	Accomplished Death Certificate and Order of Payment	₱50.00 Burial Permit ₱100.00 Transfer Permit	10 minutes	MTO Collection Officer
5	Get your copy of COD duly registered and signed by the Receiving Officer and MCR or any authorized signatory.	—	—	1 minute	Receiving Officer / LCR Staff LCR Registration Staff LCR Registration Staff LCR Releasing Staff
TOTAL RESPONSE TIME (Death in Hospital/Clinic)				1 hour 38 minutes

Step	What to Do	Documents to Present	Fee	Duration	Personnel
1B	Death not in Hospital/Clinic unattended by a Physician > The facts of death encoded to PHILCRIS as provided by the informant. > If delayed registration, the Affidavit for Delayed Registration of Death at the back of the document shall be accomplished. > The informant review the encoded information provided. If all entries are correct, wait for the printing of the document. > The informant and Preparer sign the Certificate of Death.	—	—	3 minutes 10 minutes	LCR Registration Staff LCR Registration Staff LCR Releasing Staff
2	Proceed to the embalmer for signature of the Certification of Embalmer	Accomplished Death Certificate	—	1 hour	Embalmer
3	Proceed to MHO for the review and certification of the cause of death by the Municipal Health Officer	Accomplished Death Certificate	—	10 minutes	Municipal Health Officer
4	Pay the Burial Permit fee at the MTO if the deceased will be buried in any Cemetery in Agoo, otherwise, transfer permit shall be paid. Go back to MCRO for the registration of the COD.	Accomplished Death Certificate and Order of Payment	₱50.00 Burial Permit ₱100.00 Transfer Permit	10 minutes	MTO Collection Officer
5	Get your copy of COD duly registered and signed by the Receiving Officer and MCR or any authorized signatory.	—	—	1 minute	Receiving Officer / LCR Staff LCR Registration Staff LCR Registration Staff LCR Releasing Staff
TOTAL RESPONSE TIME (Death at Home)				1 hour 35 minutes

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Requirements

Documents needed for death certificate registration

For Death in Hospital/Clinic

Certificate of Death duly signed by attending physician
Valid ID of informant
Embalmer's Certification

For Death at Home (Unattended)

Information about the deceased (full name, date of birth, date of death, etc.)
Valid ID of informant
Embalmer's Certification
MHO Certification of Cause of Death

For Delayed Registration (After 30 Days)

Affidavit for Delayed Registration of Death
PSA negative certification
Supporting documents (hospital records, burial records, etc.)

Frequently Asked Questions

Is there a fee for death certificate registration and permits?

Registration of a timely death certificate (within 30 days) is free of charge under P.D. 651. A local certified copy costs ₱80 (₱50 transcript + ₱30 DST). Permit fees: Burial Permit is ₱50.00, Transfer Permit (for burial outside Agoo) is ₱100.00, and Resident Cemetery Vault fee is ₱7,250.00.

What is the deadline for registering a death certificate in Agoo?

Death certificates must be registered within 30 calendar days from the date of death. Registrations beyond 30 days are processed as Delayed Registration (13-minute counter evaluation) requiring a PSA Negative Certification, Affidavit of Informant, and 2 supporting documents.

What is the difference between a Burial Permit and a Transfer Permit?

A Burial Permit (₱50.00) is required for interment in any public or private cemetery within Agoo. A Transfer Permit (₱100.00) is required if the deceased's remains will be transported outside Agoo to another municipality for burial.

How long does death registration and permit processing take?

For deaths occurring in a hospital or clinic: counter processing takes approximately 1 hour and 38 minutes. For deaths at home: counter processing takes approximately 1 hour and 35 minutes (includes MHO medical review, Treasurer fee payment, and LCR registration).

Can I request a PSA Death Certificate directly at Agoo Municipal Hall?

Yes! LGU Agoo operates a BREQS (Batch Request System) outlet at the Civil Registrar Office. You can request national PSA Death Certificates (₱60 service fee + ₱155 PSA fee) directly without traveling to regional PSA centers.

Downloadable Resources

Forms and documents for death certificate registration

Certificate of Death Form

Registration of Death Certificate